Undergraduate Academic Petitions
Academic petitions are required in order to transfer credits, add a class after the add/drop period, request a leave of absence, and more (see the complete list below). There are two ways to access the Undergraduate Academic Petition system:
- Visit Academic Petition or through Banner Self Service
- Log into MyCharlotte
- Select Banner Self Service
- Select Students Services/Student Accounts
- Select Student Records
- Select Academic Petition
The Undergraduate Academic Petition system is available only to active undergraduate students at UNC Charlotte. Inactive students are required to file a paper-based Academic Petition. This form may be downloaded from our website.
Student-initiated Undergraduate Petition Types
| Petition Type | What the Petition Can Be Used For | Relevant Policy |
| Academic Honors with Distinction | Students who have fewer than 48 credit hours completed in residence at UNC Charlotte may submit an academic petition to receive graduation with distinction. Note: Students enrolled in a degree completion program at UNC Charlotte for which there are less than 48 credit hours required for the major are exempt from this credit hour requirement and are not required to file a petition. | Academic Distinctions |
| Change Grade Mode – Pass/No Credit | Select this option to request a Pass/No Credit grade for a course in the current or upcoming term. Students must be registered for the course before submitting this request. This request can be submitted until the withdrawal deadline for the term of the registered course. See the Academic Calendar for the specific date. | Undergraduate Grading |
| Change Grade Mode – Audit | Select this option to request to Audit a course. This request can be submitted until the withdrawal deadline for the term of the registered course. See the Academic Calendar for the specific date. | Undergraduate Registration |
| General Course – Related | Use this petition type to make requests related to a course(s) not covered by any of the other petition options. | |
| General Non-Course Related | Use this petition type to make requests, unrelated to a course, not covered by any of the other petition options. | |
| General Education Requirements | Select this option to request adjustments to General Education Requirements. | General Education Program |
| Late Add | Select this option to request a Late Add for the selected term. In some cases, a financial balance may delay the processing of a Late Add request. | Undergraduate Registration |
| Late Withdrawal | Select this option to request a late partial or full withdrawal from courses in the selected term. Academic Petitions for Late Withdrawal are used when students 1) wish to withdraw from a previous semester, 2) wish to request that courses they have already self-withdrawn from be converted to a Withdrawal with Extenuating Circumstances (the student must demonstrate an extenuating circumstance), or 3) after the withdrawal deadlines have passed. Students have one calendar year from the semester in which they took the class to submit an Academic Petition for a late withdrawal. This petition type is also used to request a Full Withdrawal with Extenuating Circumstances only when the Student Assistance & Support Services (SASS) deadline has passed. Note: It is the student’s responsibility to include supporting documentation. | Withdrawal and Cancellation of Enrollment |
| Military Leave of Absence | This petition is for current students who have been called to active duty and their active service is expected to last more than one semester. If the student’s active duty impacts their current term registration, please advise them to consult with Student Assistance & Success Services (SASS) or view this policy for more details. To request, students must submit their active duty orders to the Office of the Registrar within the petition and prior to their intended absence. Please redact the SSN before uploading. Orders must include the student’s name, as well as dates of departure and return. If the orders do not include the student’s name, the Office of the Registrar must receive communication from the Commanding Officer verifying the student’s name and the validity of the orders. We are unable to approve retroactively. The Office of the Registrar, upon approval, will ensure that the student’s status remains active for the duration of their time away. This status is available for up to three (3) years of service OR five (5) years of service if convalescing due to injuries sustained during their service. When the student is ready to return to Charlotte, they need to: – notify the Office of the Registrar – complete a Campus Safety Review (CSR) – meet with their academic advisor – register when their registration time becomes availableIf any holds remain from prior terms, registration could be delayed. This petition will enable students to bypass the readmission application and the associated application fee. During this time away, students will retain their NinerNet credentials and Charlotte email. This ensures that students can officially notify the Office of the Registrar when they are ready to return to Charlotte or to ask questions while away. |
Course Attendance & Participation Associated Policies/Resources: UNC System Office Policy 700.7.1[R] |
| Registration Hour Overload | Select this option to request permission to register for more than the maximum credit hours in the term or half-term selected. Example: Summer half-terms are limited to 7 credit hours each and 14 credit hours for the entire summer. If students wish to take more than 7 credit hours in a half-term, they must request approval using this petition. | Baccalaureate Degree Progression |
| Transfer Credit Adjustment | Select this option to request adjustments to the UNC Charlotte equivalencies given for transfer credit. All petitions must be accompanied by documentation containing the catalog copy for the courses in question from the institution where the credit was earned along with a url to the catalog copy. Petitions without this documentation will be denied with instructions to resubmit. | Transfer Credit & Advanced Academic Standing |
| Transient Study | This petition is used to request approval for transient study. The processing of the transient study does not occur until the course is complete and an official transcript is received by Charlotte. This will explain the time delay between approval and final processing. Please Note: – UNC Charlotte only accepts a maximum of 64 credit hours from two-year institutions – No credit will be accepted for courses below C level for undergraduate students – Courses at other institutions are not included in the calculation of your Charlotte GPA – Courses at other institutions can not be used for grade replacement at Charlotte – Students may not transfer courses that were taken and passed at Charlotte, without an approved Academic Petition – Students receiving Veteran benefits, must notify the Office of Veteran Affairs. | Transfer Credit & Advanced Academic Standing |
| Waive Forgiveness Policy | Select this option to waive the Academic Forgiveness policy. The Forgiveness policy is automatically applied for eligible students who have been readmitted to the University. Students are notified in their decision letters if they are readmitted under the Forgiveness policy. Waiving this policy will reinstate all courses with a grade of D or F that would otherwise be removed. | Readmisison of Former Students |
Faculty/Staff-initiated Undergraduate Petition Types
| Petition Type | What the Petition Can Be Used For |
|---|---|
Dean of Students Use Only | This petition is for administrative actions by the Dean of Students Office only. Students cannot view or submit this petition type. |
| DegreeWorks Exception (UG) – Substitution (Major, UCER) | Use this petition to request a substitution for an undergraduate major, concentration or certificate requirement. Use this petition if the course is located on the student’s academic record (including transferred, completed, in-progress, or registered courses). Students cannot view or submit this petition type. |
| DegreeWorks Exception (UG) – Substitution (Minor) | Use this petition to request a substitution for an undergraduate minor requirement. Use this petition if the course is located on the student’s academic record (including transferred, completed, in-progress, or registered courses). Students cannot view or submit this petition type. |
| DegreeWorks Exception (UG) – Waiver (Major, UCER) | Use this petition to request a waiver for an undergraduate major or undergraduate certificate (UCER) requirement. Students cannot view or submit this petition type. |
| DegreeWorks Exception (UG) – Waiver (Minor) | Use this petition to request a waiver for an undergraduate minor requirement. Students cannot view or submit this petition type. |
For Graduate Academic Petition information, please visit the Graduate School.