Grade or Last Date of Attendance Changes

• User Interface & Dashboard: Both instructors and administrative approvers will enjoy a new user experience with an enhanced user interface, and a new dedicated process dashboard.
  • Enhanced Interface: This release will include a refreshed and enhanced user interface, improving and streamlining the user experience.
  • Dedicated Dashboard: A new dashboard will allow instructors and administrative approvers to initiate, view, track, and manage change requests.
• New LDA Fields: In order to support Charlotte’s Title IV responsibilities and compliance efforts, the following new fields will be introduced:
  • “I want to change the Last Date of Attendance” Checkbox: This checkbox will allow the instructor of record to indicate whether or not they would like to update, add, or remove  the student’s Last Date of Attendance (LDA).
  • “Valid Date Entered?” Confirmation Field: This new field will confirm for the user that the newly entered LDA is a valid date, falling on or within the start and end dates of the term in which the course was offered.
  • “This new LDA reflects the student’s last recorded academic-related activity for this course” Checkbox: This checkbox allows the requesting faculty member to confirm that the newly submitted LDA conforms to federal regulations and institutional policy for determining a student’s last date of attendance.
  • “View definition of academic-related activity” Help Link: A new help link has been added, providing the definition of academic-related activity under Title IV federal regulations for the purpose of determining a student’s valid LDA.
  • “This Last Date of Attendance change is being made due to an original entry error” confirmation question: This question allows the requesting faculty member to confirm that the LDA is being updated due to the faculty member’s original LDA submission entry error, or not.
• Refreshed System-Generated Email Notifications: A revised communication sequence of system-generated notices will be sent to faculty requestors, departmental approvers, Financial Aid, and to students for whom a grade or LDA change has been approved and processed.

The sunsetting of the technology upon which the current Grade or LDA change process is built, as well as Charlotte’s ever-expanding technology stack, have paved the way for this update to an existing process.

The new process will replace the existing process on July 15, 2025.

• Charlotte’s policies surrounding undergraduate and graduate grading, determining a student’s Last Date of Attendance, and the conditions under which changes to grades or LDAs may be made remain unchanged.
• Access to the Grade and LDA Change Request tool can still be found in MyCharlotte>Faculty>Faculty and Advisor Self Service>Grade and LDA Change Request
• Grade or LDA Changes for terms prior to Fall 2006 will continue to be unsupported by the online request process. Requested changes for terms prior to Fall 2006 still require manual review and processing by the academic subject’s department.

• Departments: As always, ensure your Grade or LDA Change approvers are up to date. Submit a Grade or Last Date of Attendance Change Approver Update Request Form to request and authorize any updates to your Grade Change approver roles. 
• Faculty & Approvers:
  • Decision all currently pending change requests by July 11, 2025 in the old system so as to ensure a seamless transition to the new system.
  • Begin using the new process exclusively for all Grade or LDA change requests starting July 15, 2025.

• New instructions and FAQs are in the works! Check back here later.
• Still have questions? Feel free to reach out to the following campus partners:
  • Policy & Process: Office of the Registrar
  • Technical Support: Submit a Help Ticket