Graduation Timeline and Information

Fall 2025


August 29	Census Date for Fall 2025 – deny Summer 2025 graduation to remaining students with audits not equal to 100%.
Automated Graduation Preclearance Reports – Bi-weekly on Tuesdays at 8 am	Graduation Services emails preclearance reports to academic departments to review students with an audit percentage less than 98% or equal to 99%
September 18	Last day to apply for December 2025 graduation @ 11:59 pm
INITIAL REVIEW September 19 through October 3	Graduation Services sends an email to students confirming receipt of the graduation application and instructions to review their DegreeWorks audit. Students with an audit at 98% or 100% degree completion are considered pre-cleared for graduation. Students with an audit NOT at 98% or 100% require further review and consultation with an advisor. At this time, all substitutions/waivers should be submitted by academic departments in order to meet degree clearance.
COMPREHENSIVE REVIEW October 3	Mid-term degree clearance reports from academic departments are due. At this time, Graduation Services needs a response from the academic department for each student on their degree clearance report(s). At the department’s request, Graduation Services will inactivate the graduation application for the current term for students who do not meet degree clearance requirements by the comprehensive review deadline (mid-term). Students will receive an email notification and instructions to apply for a future graduation term. This will allow continuing students to enroll for Spring 2026.
FINAL REVIEW & DEGREE AWARDING December 15	Grades Due
December 17 – January 23	Awarding period for students with audits at 100%.
January 8	Graduation Services will send an email out to the students whose audits are not at 100% and recommend consultation with their advisors. This gives students time to register for Spring 2026 before the add/drop date (January 20).
January 9	Deadline for submission of approved grades for incompletes, education abroad, and official transcripts for transient study.
January 26	Census Date for Spring 2026 – deny Fall 2025 graduation to remaining students with audits not equal to 100%.

Graduation Application Instructions and FAQs

Automated Preclearance Report Distribution
Graduation Preclearance Reports are sent bi-weekly on Tuesdays via email.
Email graduation@charlotte.edu with any questions or to request individuals added or removed from these monthly reports.

Graduation Preclearance Report Instructions
This report may be run on demand via Report Central, under the DegreeWorks tab.
Log in to Report Central using your NinerNet Credentials (Need Access? Click here for instructions on requesting access to Report Central.)

Select the Student (v9 Migrated Tabs) Portal
Click on DegreeWorks in the navigation menu on the left
Select the report, Undergraduate Preclearance
Specify the Term, College, Major, and select Report Output = Excel
Click the Submit button to run the report

If a substitution or waiver is needed, please submit it as soon as possible by Academic Petition.

Encourage students to update their graduation application to a future term if they are not on track for graduation in the current term.

98%-Students are on track, pending registered courses.
99%-Students are either short overall or major/minor hours, below a 2.0 overall or major/minor GPA, have not met the residency requirement, or have incomplete grades.
Less than 98%-Students are missing a requirement, please check the following areas: general education, college, major, minor, concentration or University honors.
University Honors or College/Department Honors – 97% or less may still be on track for honors students. Check the audit to confirm that the Honors Candidacy requirement is the ONLY outstanding requirement not ‘in-progress’.

Graduate Students Graduation Clearance instructions for graduate students are at this link.