Graduation Timeline and Communication

Spring 2026


Automated Graduation Preclearance Reports – Bi-weekly on Tuesdays at 8 am	Graduation Services emails preclearance reports to academic departments to review students with an audit percentage less than 98% or equal to 99%
February 12	Last day to apply for May 2026 graduation @ 11:59 pm
INITIAL REVIEW February 13 – March 2	The award period for students with audits at 100% begins.
COMPREHENSIVE REVIEW March 2	Mid-term degree clearance reports from academic departments are due. At this time, Graduation Services needs a response from the academic department for each student on their degree clearance report(s). At the department’s request, Graduation Services will inactivate the graduation application for the current term for students who do not meet degree clearance requirements by the comprehensive review deadline (mid-term). Students will receive an email notification and instructions to apply for a future graduation term. This will allow continuing students to enroll for Summer or Fall 2026.
FINAL REVIEW & DEGREE AWARDING May 11	Grades Due by noon
May 12 – 13	End of Term Processing
May 14	The award period for students with 100% audits begins.
June 12	Applied to Graduate, but DegreeWorks is not equal to 100% Graduation Services will send an email to students whose audits are not at 100% and recommend consulting their advisors. This gives students time to register for Summer 2026, 2nd Half Term, before the add/drop date (June 30).
June 19	Deadline for submission of approved grades for incompletes, education abroad, and official transcripts for transient study.
July 1	Census Date for Summer 2026 – Awarding Period for Spring 2026 ends
July 2	Deny Spring 2026 graduation to remaining students whose audits do not equal 100%.

Graduation Application Instructions and FAQs

Automated Preclearance Report Distribution
Graduation Preclearance Reports are sent bi-weekly on Tuesdays via email.
Email graduation@charlotte.edu with any questions or to request individuals added or removed from these monthly reports.

Graduation Preclearance Report Instructions
This report may be run on demand via Report Central, under the DegreeWorks tab.
Log in to Report Central using your NinerNet Credentials (Need Access? Click here for instructions on requesting access to Report Central.)

Select the Student (v9 Migrated Tabs) Portal
Click on DegreeWorks in the navigation menu on the left
Select the report, Undergraduate Preclearance
Specify the Term, College, Major, and select Report Output = Excel
Click the Submit button to run the report

If a substitution or waiver is needed, please submit it as soon as possible by Academic Petition.

Encourage students to update their graduation application to a future term if they are not on track for graduation in the current term.

98%-Students are on track, pending registered courses.
99%-Students are either short overall or major/minor hours, below a 2.0 overall or major/minor GPA, have not met the residency requirement, or have incomplete grades.
Less than 98%-Students are missing a requirement, please check the following areas: general education, college, major, minor, concentration or University honors.
University Honors or College/Department Honors – 97% or less may still be on track for honors students. Check the audit to confirm that the Honors Candidacy requirement is the ONLY outstanding requirement not ‘in-progress’.

Graduate Students Graduation Clearance instructions for graduate students are at this link.