Office of the Registrar Newsletter

Spring 2027 Student Program, Substitution & Waiver Submission Deadline

Now is the ideal time to submit any Spring 2027 Student Program Changes (SPCs), Substitutions, Waivers, and other petition types which impact a student’s program requirements. Submitting these changes during the advising and registration season ensures that your students can register for the proper courses and maximize their aid. 

The last day to submit Spring 2027 SPCs, Substitutions, Waivers, and other petition types which impact a student’s program requirements is Friday, January 15. Requests submitted after January 15 will still be processed, but not necessarily in time for consideration by CPOS for the student’s spring Financial Aid eligibility.

New Substitution/Waiver Academic Petition Feature

Email notifications are now sent to the petition submitter when marked as “Not Processed” – we can also enter a note regarding the reason the petition was not processed.

Academic Suspension Appeal Tool Approver Update Deadline

The Records team is requesting that all departments review their approver list and provide any updates by close of business on November 24, 2026.  If you have any updates, please send them to suspensionappeal@charlotte.edu 

It is important that we receive any updates by this deadline, so that all appeals are linked with the appropriate approver. Our team will be limited to making changes while the appeal tool is open, to alleviate any missing or stuck appeals. 

Below is the link to the current suspension appeal department contact list for your review.

https://docs.google.com/spreadsheets/d/1iVGxMLQ7kbQVtUMNwlITJs9D1TAfxYCfD7q0-0wUfn4/edit?usp=sharing

Q & A Session: Academic Suspension Appeal Department Approvers

With Fall 2026 end of term approaching, the Records Team would like to invite you to a collaborative Q&A session focused on the academic suspension appeal process, specifically for new department approvers or approvers that need a refresher. But all are welcome! The session will take place on November 19, 2026 from 10 – 11:00am.

We warmly encourage your participation if you’re looking for more clarity or have inquiries related to the academic standing appeal process. If you would like to attend, please email suspensionappeal@charlotte.edu.

A new Student Program Change (SPC) Email Template (2.0) is now live. This new template improves request processing times and readability. Please update your saved Gmail draft as soon as possible. Note: The legacy template will be retired shortly.

Updating Your Gmail Draft

1. Delete the previous SPC Email Template from your Gmail drafts.
2. Open SPC Email Template 2.0 and copy all content (Ctrl + A, then Ctrl + C).
3. Compose a new draft email with the subject line: “Student Program Change”
4. Paste the new template content into the body of the email.
5. Select this newly created draft the next time you run the YAMM process from your SPC Submission Spreadsheet.

See the Using the SPC Submission Spreadsheet submitter user guide for more information on all things SPC.